Project Management Series

 

Overview

Project Management Series is a new initiative of LibraryLinkNJ, which will provide professional development opportunities for its member libraries' staff.

Project management has been identified as one of the most important skill sets, and is used increasingly by businesses of all sizes. Libraries are no exception. Project Management is becoming a vital skill for library professionals and paraprofessionals. Library organizations and leaders are acknowledging the important role of project management in library work. Despite the increasing need for this skillset, many libraries are not able to offer project management training to their staff. It is not easy for library staff to find opportunities to participate in training outside their on-going job responsibilities.

The purpose of the Project Management Series is to provide:

  • A customized project management series with practical training and activities to our member libraries
  • The participating libraries will implement an actual project at their library at the completion of the series.

Implementing project management techniques will help library staff keep pace with their communities’ needs. Libraries will complete their projects on time and within budget, by using simple techniques to monitor and control processes and schedules.

Project management is becoming more critical, as today’s libraries are asked to do even more with less, while remaining competitive and successful. This series will provide an opportunity to our member libraries and their staff to learn project management techniques and apply them to a library project.

Goals:

  • Expand project management skills across library staff in New Jersey
  • Develop skills and confidence in staff to successfully manage projects
  • Develop project management habits to ensure routine application of PM techniques
  • Foster library practices in project management to improve libraries’ day-to-day and long-term workflow

Objectives:

  • Initiate a project in response to library community input to the Statewide Strategic Plan
  • Provide a service to library professionals and paraprofessionals statewide to advance their professional development
  • Develop an annual series of training workshops in project management skills to serve the New Jersey library community

Statewide Strategic Planning:
This series will also fulfill the following goals and objectives of the Statewide Strategic Plan for the Future of Libraries in New Jersey:

Goal 2: Leadership and Coordination

  • Efficiency and effectiveness: Provide a service to undertake reviews of the efficiency and effectiveness of library service delivery to identify opportunities for improvement.

Goal 5: Cycles of Innovation:

  • Guidelines and certification: Provide guidelines for libraries for appropriate technology, skills and services and to help late adopters to more quickly take up new models of service delivery.

Goal 6: Professional Development and Self Care

  • Cross-training: Offer training in areas critical to success in the “new normal”, including leadership, facilitation, project management, fundraising, business development, partnering and process design
  • Collaborate with educational institutions: Ensure that librarians receive the training they need for high performance and career satisfaction in the future.

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Project Description

Members registering for the Project Management Series are committing to attending and participating in all of the following components:

  • Three Project Management Workshops
    • Project Management Fundamentals (101) (half-day, in-person)
    • Online Project Management Tools Tutorial (webinar)
    • Managing A Library Project (full-day, in-person)
  • Managing Your Own Library Project : March - November 2017

The series will be open to all LibraryLinkNJ member libraries. Participation will be limited to 30 people, with a limit of no more than two participants from one library organization. A Save-the-Date announcement is being shared with the member libraries in June 2016 to help library staff get approval for their participation from their directors and to prepare for registration, which will open in September 13, 2016. Please read the series details including eligibility, registration process and requirements if you are interested.

1. Project Management Workshops 
This initiative will start with three workshops (two face-to-face, one delivered as a webinar) that will enable participants to understand the basics of project management and the dynamics of managing a project in a library setting. These workshops will help participants develop and implement a project of their own.

(1) Project Management Fundamentals (101)

  • Presenter: Sam Sena, PMP, Global Technology Manager, Diligent Corporation 
  • Date: Wednesday, November 2, 2016
  • Time: 12:30pm - 4:00pm (Lunch at 12:00pm)
  • Location: Monroe Township Library (Middlesex County)
  • In-person half-day workshop
  • Program Description and Details

(2) Asana and/or Teamwork Tutorial

  • Lynda.com via LibraryLinkNJ's subscriptions. 

(3) Managing A Library Project

  • Presenter: Jennifer Vinopal, Head of Digital Scholarship Services, New York University
  • Date: Friday, February 3, 2017 (Friday, Feb. 10 as a snow date)
  • Time: 10:00am - 4:00pm (Refreshments at 9:30am & lunch break between 12:00-12:45)
  • Location: Monroe Township Library (Middlesex County)
  • In-Person full-day workshop
  • Program Description & Details

2. Managing Your Own Library Project 
The participants will develop an actual library project plan and implement it Spring through Fall 2017, which will give them flexibility with selecting project types and scheduling.

(1) Developing a project proposal:

  • During the Project Management Fundamentals workshop, participants will learn how to write a simple project proposal, and they will be asked to develop an actual project idea and draft a proposal for a project before they return for the Managing A Library Project workshop.
  • All proposal drafts will be shared with Jennifer Vinopal, the presenter for Managing A Library Project workshop and Mi-Sun Lyu, Project Manager. Jennifer will share her comments and help participants revise their project proposal during workshop. Mi-Sun will also assist participants to complete their proposals on time.

(2) Getting the Proposal Approved and Implementing A Project

  • Participants will complete their proposal following the last workshop. They will submit it to LibraryLinkNJ and their library director. LibraryLinkNJ and the participants’ library directors will give final approval on their project proposals by March 10, 2017.
  • LibraryLinkNJ will subsidize up to $300 per participating library for each proposed project. (If a project proposal is budgeted over $300, administrative approval from the participant’s library will be required.)
  • In the case of participating libraries completing projects jointly, LibraryLinkNJ will fund up to $300 per participating library.
  • Participants will manage their project as a project manager (or a leader if there are two participants from one library organization) at their library during the implementation period.

(3) Project Reports

  • Participants will submit the final project report at the completion of their project or by Thursday, November 30, 2017.
  • Participants will also attach all documents used for their project to their final report.
  • Final reports and related documents will be submitted to the LibraryLinkNJ Executive Director and Board and will be also shared with the membership on the LibraryLinkNJ website.

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How to Participate

Eligibility: Any staff working at a LibraryLinkNJ member library/organization who wants to learn project management techniques and commits to manage a project at their library can participate.

Cost: $50/participant for the entire series that includes two in-person workshops, one or two webinar(s).

Registration:
Please note: your registration is a commitment to attend all the workshops in the series. You are also committing to completing and managing a project. Check your calendar fully before registering!

  • Registration and Waitlist is Filled.
  • Participation will be limited to 30 people, with a limit of no more than two participants from one library organization.
  • Library directors must complete an online agreement form for their staff after registration opens. The agreement form must be filled out by Friday, September 23, 2016.
  • School Librarians/Media Specialists are exempt from completing the Agreement Form. We will consider your registration for the series as a commitment to satisfy all requirements to participate in the Project Management Series.

Requirements:

Series Participants:

  • Participants are responsible for securing approval from their library director to register for the series. 
  • Participants will commit to attend all workshops and take action as scheduled below: 
Workshop Name or Task to Complete  Date or Due Date
Workshop: Project Management Fundamentals (101) November 2, 2016
Developing an Initial Project Proposal By January 13, 2017
Webinar(s) on Project Management Online Tools Date TBA (January - February, 2017)
Workshop: Managing A Library Project  February 3, 2017 (Feb. 10 as a snow date)
Completion of Project Proposal and Final Approval by LibraryLinkNJ and the Participating Library Directors By March 10, 2017
Implementing Your Own Project March - October 2017
Project Completion Report & Documentation Submission to LibraryLinkNJ At the completion of a project through November 30, 2017
  • Participants will serve as a project manager (or a leader if there are two participants from one library organization) for their own project plan.
  • Participants will save and share all documents used for their project with LibraryLinkNJ.
  • Participants will write a final report and submit it to their director and LibraryLinkNJ.

Participating Libraries:

  • Participating Libraries’ Directors must complete an online agreement form to confirm their staff member’s eligibility and registration for the series. The online form will be available from September 13 through 23, 2016. (Note: School Librarians/Media Specialists are exempt from completing the Agreement Form. We will consider your registration for the series as a commitment to satisfy all requirements to participate in the Project Management Series.)
  • Participating Libraries’ Directors are committing to send their staff to all three workshops and allow their staff time to develop a project plan, implement the project and submit a final report by all deadlines.
  • If a project proposal is budgeted over the $300 subsidy from LibraryLinkNJ, administrative approval from the participant’s library will be required.

If you have any questions, please contact Mi-Sun Lyu at lyu@librarylinknj.org

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Project Sponsor & Team

Project Sponsor: LibraryLinkNJ

  • This project is a new initiative of LibraryLinkNJ, which will oversee and manage the whole project. LibraryLinkNJ has budgeted $13,500 for the Project Management series.
  • LibraryLinkNJ will subsidize up to $300 per participating library for each proposed project. (If a project proposal is budgeted over $300, administrative approval from the participant’s library will be required.)
  • In the case of participating libraries completing projects jointly, LibraryLinkNJ will fund up to $300 per participating library.

Project Team:

  • Project Manager: Mi-Sun Lyu, Online/IT Project Manager & Program Coordinator, LibraryLinkNJ
  • Project Team:
    • LibraryLinkNJ CE Team: Joanne Roukens, Assistant Director & Sophie Brookover, Program Coordinator & Social Media Manager
    • Project Management Task Force will be formed with two-three invited library staff from member libraries, who have project management knowledge and experiences. This will not prevent them from registering for the series.

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