The Metuchen Public Library is seeking qualified candidates for a part-time Bookkeeper. The candidate will be responsible for accounts payable, purchasing, maintaining and generating accurate and clean financial transactions, records, statistics and reports for the Library Director and the Library Board of Trustees.
The candidate must work independently, and be able to keep accurate, organized, and detailed records. This position requires excellent communication and decision-making skills, as well as proficiency in Microsoft Excel and Word. Knowledge of QuickBooks Online is a plus.
Job Summary
Under the supervision of the Library Director, the bookkeeper is responsible for accurately recording and maintaining the organized financial records of the library. Prepare accurate, and detailed statistical and financial reports. Respect the confidentiality of library files and records. Understand and follow library policies & procedures. Maintain effective working relationships with all employees. Effectively deal with multiple tasks simultaneously. Work closely with the Library Director and the Borough of Metuchen to manage accounts and vendor files.
This is a part-time position of 14-18 hours per week. Additional hours may be required as needed.
Primary Responsibilities
- Creates vendor profiles, purchase orders and vouchers, manage accounts payable/receivable, monitors accounts, transfers funds as needed, and prepares funds for the annual audit, including year-end financial reports.
- Coordinates with all Departments to ensure library supplies that are needed are selected, ordered, received, and paid for on time; maintains a library supply inventory.
- Processes incoming invoices and records accurate figures and statements for payment.
- Records incoming cash, donations, and other library fines and fees.
- Reconciles the cash accounts of the library to bank statements for the Director’s review.
- Maintains accurate and proper records of private donations and grants awards activities.
- Keeps clear and accurate account records and provides monthly and annual financial transaction reports and other confidential reports as needed to the Library Director or the Library Board.
- Assists the Library Director for the annual NJ State Library Per Capita Aid Application and other reports as needed.
- Assists the Library Director to ensure compliance with New Jersey State regulations for purchasing, record retention, etc.
- Works collaboratively with the Borough of Metuchen on financial activities
- Performs other duties as assigned.
Qualifications
- Bachelor's Degree or the equivalent in education and experience
- Knowledge of QuickBooks Online preferred.
- Experience in bookkeeping/accounting required.
- Experience working in a public library preferred.
- Excellent oral and written communication skills
- Ability to keep organized, accurate and detailed recordkeeping.
- Knowledge and skills in Microsoft Office, QuickBooks and other library technologies.
- Must successfully pass a six-month probation period.
Interested candidates should send a cover letter and resume to Rebecca FrancoMartin, Library Director by email to: rfrancomartin [at] metuchenlibrary.org