Rent-A-Consultant Funding Initiative




LibraryLinkNJ Rent-A-Consultant Funding Initiative

FY18 (July 2017 to June 2018) Offer for All Members of LibraryLinkNJ, The New Jersey Library Cooperative

LibraryLinkNJ offers funding of up to $1,500

This service offers subsidies to member libraries to help defray the cost of hiring a library consultant for targeted service improvements through the Rent-a-Consultant funding initiative.


How Does This Funding Program Work?

  • Libraries may submit one application per organization or school district.
  • We will provide funding of up to $1,500 for each approved application
  • Applicants are required to provide a minimum match of 25% of subsidy funds ($375, assuming a subsidy request of $1500)
  • Application period is from Tuesday, January 2, 2018 to Tuesday, May 15, 2018
  • Applications will be reviewed and funding will be approved as they are submitted
  • There is a limited budget of $18,000 for this service, so please apply early
  • Funds are to be used exclusively for hiring and paying a consulting service and cannot be applied to any other purpose
  • Libraries are responsible for hiring and paying the consultant
  • The consulting work must target a library service. You will be asked to provide specific information about your consultant, their fee and scope of work See: How do we proceed for details
  • Submitting an application does not guarantee approval
  • Approval will be based on how well the information provided on the Application Form meets the funding criteria
  • Successful applicants must file a progress report with LibraryLinkNJ by Friday, December 28, 2018 and a final report by Friday, June 28, 2019.
  • Funding check must be deposited and cleared no later than Friday, June 29, 2018.

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Who is Eligible to Apply?

All member libraries are eligible. Library branches and individual school libraries may apply, but only one application can be submitted per organization or school district.

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What are the Requirements for Applying for Funding?

  • Applicant must be a member of LibraryLinkNJ
  • Applicant must have at least 25% matching funds ($375, assuming a subsidy application of $1500) to add to the project budget.
  • Applicant must meet the funding guideline criteria
  • Applicant must meet submission and funding deadlines
  • Applicant must agree to report back to LibraryLinkNJ on relevant outcomes of funding

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What are the Funding Guideline Criteria?

  • The LibraryLinkNJ funds are exclusively for the direct hiring of a special, outside consulting service that targets the planning or creation of new services or improvement of existing library services to users. The funds are designated for paying a consultant only, and may not be used to pay for any other materials or services.
  • Examples of what will be funded. (You are not limited to these examples)
    • Hiring a consultant to:
      • Plan and assess technology
      • Plan construction/renovation/space
      • Plan a new user service
      • Improve existing user services
      • Create new or improved graphics, PR or marketing services
      • Create a fundraising campaign
  • Examples of what will not be funded:
    • Operational expenses of any kind
    • Legal work
    • Work on an audit or any other business or financial services
    • Programs or events, event sponsorships
    • Scholarly research
    • Resources needed to run an annual fundraising campaign
    • Professional development
    • Purchasing of technology, equipment, supplies or any other type of goods.
  • The library may add as much of its own funds as it wishes to the project
  • The library may seek local partnership funding from sources outside the library, but the consulting is for the exclusive support of a library-centric service.

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What are my Library’s Responsibilities?

  • Your library will be responsible for the following:
    • Contacting, hiring, paying, and working with the consultant
    • Supervising all aspects of the consultant’s work
    • Appointing a staff member to act as liaison for all contact with LibraryLinkNJ.
    • Keeping LibraryLinkNJ informed of any changes to your arrangement with the consultant or changes to the work project
    • Filing a progress and final report on the relevant outcomes with LibraryLinkNJ office.

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How will this program be administered by LibraryLinkNJ?

  • Applications will be reviewed and approved by the LibraryLinkNJ Executive and Assistant Directors on a first come, first served basis.
  • Notification of acceptance or rejection will be made within three business days.
  • An award letter will be sent to the library documenting the payment and funding details
  • Timeline:
    • Announcement date: Tuesday, January 2, 2018
    • Start date: Tuesday, January 2, 2018
    • Last date to apply: Tuesday, May 15, 2018
    • Check deposit and clear date: no later than Friday, June 29, 2018
    • Progress report: Friday, December 28, 2018
    • Final report: Friday, June 28, 2019

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We are interested! How do we proceed with submitting an application?

The library will provide the following information in the application form:

  • Description of the consulting project
  • Identify need(s), specific activities, numbers served, expected outcomes and metrics used to measure impact of the project that the consultant will be working on.
  • Name of consultant/consulting firm
  • Consultant/consulting firm’s contact information
  • Upload a copy of the consultant’s quote for service.
  • The quote needs to include the scope of work and the fee charged
  • Provide a budget for the consulting service detailing LibraryLinkNJ funds and library’s funds.
  • Confirm that the library has followed its own purchasing guidelines

Go here to complete an application form.

If you have any questions, please call the office (732-752-7720) and ask for:

Joanne Roukens, Assistant Director,


Kathy Schalk-Greene, Executive Director,


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LibraryLinkNJ, The New Jersey Library Cooperative
2300 Stuyvesant Avenue, Trenton, NJ 08618
Phone: 732-752-7720 | Fax: 732-752-7785

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LibraryLinkNJ, The New Jersey Library Cooperative, and its services are funded by the New Jersey State Library,
which is responsible for the coordination, promotion, and funding of the New Jersey Library Network.