Qualified candidates are urged to apply for this newly created position here at the Edison Public Library:
ADMINISTRATIVE OPERATIONS MANAGER
EDISON PUBLIC LIBRARY
JOB DESCRIPTION
Under the direct supervision of the Library Director, the Confidential Administrative Operations Manager will support the library’s Administrative Office by supervising the Administrative Office staff, as well as handling the day-to-day operations of accounts payable, accounts receivable and purchasing
Responsibilities include but are not limited to:
- Prepares the day-to-day operations of accounts payable/receivable;
- Handles the day-to-day operations of library purchasing following the rules established by NJ local contracts and public purchasing laws;
- Supervises, trains and evaluates the Administrative Office staff;
- Supervises the preparation of the Library’s payroll;
- Develops and implements office policies by establishing standards and procedures to improve office efficiency;
- Oversees the Library’s Supply and Stockrooms;
- Handles issues with vendor relations;
- Attends monthly Library Board Meetings and prepares minutes;
- Assists the Director with Administrative duties as necessary; and
- Manages requests for meeting room space at the Library branches.
Desirable experience:
- Experience with and/or training in Human Resources management.
- Knowledge of NJ Public Purchasing laws
- Expertise in bookkeeping/accounting including handling accounts payable, accounts receivable, and payroll, as well as producing financial reports.
- Experience with Edmunds Government Accounting Software
Required Skills and Experience:
- Bachelor's degree in business administration or a related field is preferred, or equivalent combination of education, training, and experience;
- Five (5) or more years of work experience in an administrative/office management role;
- Proficiency with technology, including Microsoft Office applications, Google Workspace, Zoom, web and social networking tools, and mobile devices;
- Ability to work effectively as part of a team;
- Strong organizational, prioritizing, and time management skills;
- Strong problem-solving skills and analytical abilities;
- Proven strong customer-service orientation;
- Strong interpersonal skills and excellent verbal, written, and cross-cultural communication skills; and
- Ability to initiate, organize, and work independently.
Additional Job Qualifications:
The position requires light to moderate physical effort demanded when performing functions under typical office and computer use conditions.
Possession of a valid Motor Vehicle Operator's License for use in New Jersey is required.
Must be eligible for permanent employment in the United States with documentation for Form I-9 of the U.S. Citizenship and Immigration Services.
Work Schedule and Location:
This full time position (35 hour work week) requires presence in the Main Branch of the Edison Public Library as well as traveling to other Branch Libraries and locations as needed.
Salary:
- $65 - $70,000 per year
Benefits:
- Access to health benefits through Edison Township (medical, dental, prescription, vision)
- Vacation: 10 days per year. Pro-rated for first year; increases in 6 and 10 years
- Sick: 1 Day/month first year, thereafter 12 days per year
- Personal: 2 days year/ prorated first year
- Holidays: 15 days per year
- Pension: Yes, (PERS) and may also participate in deferred compensation plan
- Union eligible: No
The Edison Public Library is an equal opportunity employer and is committed to a diverse workforce that truly represents the residents of Edison Township.
Interested candidates can email a resumé and cover letter in PDF format to Edison Public Library’s Director Allan M. Kleiman at: akleiman [at] edisonpubliclibrary.org (). Please put “Administrative Operations Manager” in the subject line of the email. The position closes on May 31, 2022 or until the position is filled.
May 2, 2022