Princeton Theological Seminary is seeking a full time Circulation Supervisor at Wright Library. The Seminary and Library are located in the heart of Princeton, New Jersey.
Position Description
Title: Circulation Supervisor
Department: Circulation Department, Library
Status: Exempt, full time, 35 hours per week, primarily evenings and weekends; schedule subject to change as needed based on office and program needs
Report to: Head of Circulation Services
Purpose: Perform a variety of essential Circulation operations, including management of the Circulation desk in the absence of the Head of Circulation Services; train and supervise student workers; manage interlibrary loan and take responsibility for specific projects
ESSENTIAL FUNCTIONS
Perform Circulation operations following library policies and procedures (50%)
• Open and close the library, implementing procedures to ensure smooth, professional operation of Circulation Department services. • Perform circulation tasks, including checking items in and out, creating library accounts and requesting items for patrons. • Respond to and resolve patron questions and concerns in person, over the phone and via the departmental email account in a timely and courteous manner and enforce Library policies. • Perform advanced tasks within the integrated library system (ILS). • Communicate effectively with Circulation Department staff and student workers about departmental workflows and issues that require group collaboration. • Perform collection-related tasks such as shelving books, shelf reading, updating stack labels, and other tasks as needed. • Manage inventory projects, including identifying books that lack barcodes or item records; searching for and reporting missing and lost books; and entering updated collection item data into the ILS. • Assist patrons with electronic resources, online catalog, and basic reference materials and methods; provide appropriate referrals to area and subject specialists. • Undertake technical tasks such as scanning, troubleshooting, and clearing jams from copiers, replacing paper and toner cartridges, and assisting patrons with copying and scanning. • Maintain statistics as requested. • Maintain and order Circulation Department supplies. • Manage requests for library tours outside of regular office hours, such as nights and weekends. • Perform other duties as assigned.
Supervision (20%)
• Train student workers in Library and Circulation policies and procedures. • Supervise the work of student workers, including the prioritization and delegation of daily and ongoing tasks. • Model excellent and professional service to student workers.
Manage Interlibrary Loan (ILL) (15%)
• Handle both borrowing and lending requests according to specific library policies. • Manage the gathering and scanning of requested materials. • Upload or mail requested materials as needed. • Communicate with other OCLC member libraries on ILL issues.
Course Reserve Support (15%)
• Locate, retrieve, and organize physical and electronic collection materials for course reserves. • Ensure requested course materials meet copyright law requirements. • Help maintain an organized database of course reserve items. • Keep faculty updated on course reserve status and assist students with access to course reserves. • Enforce course reserve borrowing rules and policies.
QUALIFICATIONS • Must be willing and able to work evenings and weekends • Associate’s degree is required, or a high school diploma with previous library work experience • Excellent communication and interpersonal skills and the ability to work under the pressure of regular contact with the public • Demonstrated ability to multitask, prioritize, and perform detailed work accurately • Strong organizational skills • Ability to adapt to changing needs, including learning new systems and workflows, particularly when deadlines are at hand • Ability to work both independently and collaboratively in the context of a small, collegial team in a changing environment • Demonstrated flexibility, openness to innovation, as well as a commitment to continuous learning and a user-centered perspective • Proficiency in using basic computer applications, such as web browsers, Microsoft Office Suite
PREFERRED QUALIFICATIONS AND SKILLS • Previous work experience in a library, preferably in public services and in a research library • Experience supervising students • Experience with both an integrated library system and a learning management system preferred • Knowledge of Library of Congress classification system • College degree preferred
PHYSICAL / ENVIRONMENTAL DEMANDS • Must be able to physically lift 30 pounds, and to push or pull book carts weighing 40 pounds • Must be able to physically retrieve and return library materials to shelves, hold and carry library materials, and shift library materials in the stacks • Must be able to stand for extended periods
To apply: Interested candidates should submit a cover letter, resume/curriculum vitae (please name your documents as follows: Last Name, First Name - Document Name), and the names and contact information for three references to the Human Resources Office at Princeton Theological Seminary at apply [at] ptsem.edu (.)
Princeton Theological Seminary reserves the right to amend this position description at any time. ver. April 9, 2024