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Franklin Township Public Library, located in Somerset, NJ is looking for a part-time bookkeeper, office manager.
- Responsible for various bookkeeping and clerical tasks including checking invoices and statements for accuracy, paying bills, and reconciliation of bank statements. Proficiency with QuickBooks (non-profit) is required.
- Responsible for mailing all checks and addressing any problems that may arise as part of this process.
- Once a year, providing documents for the library’s audit and Workman’s Comp audit.
- Handling all aspects of the petty cash account.
- Handling of all library revenue from overdue fines, charges for lost or damaged items, revenue from public printer use, donations, grants and other sources; preparing deposits and making trips to the bank to deposit money at least two times per month.
- Making trips to nearby CoinStar or similar machines with library coinage.
- Visiting the township municipal building to deliver various payments and to pick up library mail.
- Preparing and making copies of Excel tables of library revenue and operating expenses each month for board meetings by established deadlines.
- Maintaining orderly files of all official library documents, as instructed by the Library Director
- Serving as backup for handling all matters pertaining to library payroll, using ADP software, including biweekly issuance of employee paychecks, handling and monitoring payroll deductions
- Working with the Library Director, as requested, on other projects and tasks related to the operations of the Franklin Township Public Library.
- With the approval of the Library Director, working directly with other members of the library staff on projects and tasks related to the operations of the Franklin Township Public Library.
- Responsible for reporting to work early in the morning for scheduled contractor services two to three times a year.
Required Specialized Skills for this position include:
- Ability to work independently, as part of a team, and from home
- Ability to meet deadlines
- Ability to maintain confidentiality
- Previous experience handling payroll functions in an ADP environment is highly desirable
- Previous experience with PERS and DCRP highly desirable
- Accounting background preferred
- A quick study who is able to work with speed and accuracy.
- Previous experience handling payroll functions in an ADP environment is highly desirable
- Previous experience with PERS and DCRP highly desirable
- Accounting background preferred
- Work experience in a public library is preferred
Additional Requirements
- New Jersey residency
- Graduation from an accredited high school or college
- Ability to learn library terminology, techniques, procedures and tools
- Ability to speak and write clearly
- Ability to comply with all safety protocols, including mask and glove wearing, as appropriate
- Ability to work in a sitting position for extended periods
- Ability to look at a computer monitor for long periods
- Ability to provide proof of vaccination against COVID-19
- Possession of a valid NJ driver’s license and use of a car
- Ability to bend, reach, push carts weighing up to 200 lbs and to lift up to 25 lbs
- Regular attendance and punctuality
- Ability to work designated hours of 10 a.m. to 1:30 p.m. Monday through Friday
This position will be available in the middle of May. $28/hour starting salary.
Send resume, three current professional references and a relevant cover letter as an attachment to January Adams, Director, at jadams [at] franklintwp.org.
Applications will be accepted until the position has been filled. Only candidates of interest will be contacted.