Part-Time Bookkeeper & Administrative Assistant - New Providence Memorial Library

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New Providence Memorial Library

Part-Time Bookkeeper & Administrative Assistant

Job Description

  • Handle banking transactions including depositing cash 3x/week, transferring funds and reconciling statements monthly
  • Prepare vouchers for all invoices, pay bills, reconcile billing and order discrepancies with vendors and maintain financial information in QuickBooks
  • Prepare financial reports for monthly Board meetings
  • Prepare other financial or budget reports as required
  • Prepare materials for annual audit
  • Perform daily count of money received and prepare cash drawer and library for opening
  • Answer phones and provide assistance including interfacing with library’s circulation system
  • Track hours and vacation and maintain reporting for all employees
  • Attend monthly Board meetings, prepare minutes for monthly distribution, maintain agenda and prepare resolutions, prepare packets including minutes, agenda, motions, statistics and financial reports and maintain official Board binders
  • Order office supplies and other supplies as needed
  • Handle repair and billing of public and staff copier machines including monthly report of usage
  • Other duties as assigned

Requirements

  • Knowledge of bookkeeping and/or accounting principles and procedures gained from a course of study and/or work experience.
  • Proficiency with and a minimum of 2 years working with QuickBooks
  • A high school diploma.  Some college courses are desirable
  • Excellent interpersonal and communication skills and attention to detail
  • Experience with PrimePoint or other payroll software
  • Proficiency in MS Office and Google Drive, esp Word, Docs, Excel, Sheets, etc.
  • Superior oral and written communication skills; tact; excellent people skills
  • High level of interpersonal skills and ability to work effectively as part of a team
  • Ability to work independently and be self-directed.
  • Ability to work with small amounts of money and provide change for staff
  • Experience in a library or non-profit environment a plus
  • Ability to stand for extended periods, bend, stoop, reach and carry for extended periods as well as lift up to 20 pounds and push book carts up to 40 pounds
  • Must be able to exercise judgment in public service situations
  • Customer service experience in a library, office or retail environment, library experience preferred
  • A valid NJ driver’s license.

Hours and Salary

This is a part-time position working 25 hours/week.  Regular work hours would be 9AM-2PM Monday through Friday as well as 7:30-9PM on Board meeting days (3rd Tuesday September to June). Must be in compliance with NJ First Act.  Salary meets NJLA minimum.

Please forward resume and 3 professional references to director [at] newprovidencelibrary.org () with Bookkeeper & Admin Asst. in the subject line.  Interviews will continue until the position is filled.

New Providence Memorial Library, 377 Elkwood Avenue, New Providence, NJ 07974