Position Title – Temporary HR Coordinator
Location – Parsippany Public Library, Main Branch 449 Halsey Road
Department – Administration
Supervisor – Melissa Kuzma, Library Director
Hourly Rate - $20-$25/hour
Schedule: Tuesdays-Thursdays, 7 hours a day
Dates: Approximately March-July 2023
Summary: The Parsippany Public Library is looking to hire a temporary HR coordinator to cover for a leave of absence. The ideal candidate will be detailed oriented capable of demonstrating organization skills and sound judgment, while maintaining confidentiality.
The responsibilities of this position are listed below but not limited to:
Payroll
- Review electronic timesheets on Paychex Flex and process bi-weekly payroll
- Maintain employee’s time off accruals on Paychex and on individual employee time off reports
- Ongoing maintenance of Paychex including salary, hours, payroll deductions, etc.
- Enroll eligible employees and maintain current listing of employees who are covered by the Library health and dental insurance
- Report staff numbers monthly to the Department of Labor
- Report 941 payroll taxes bi-weekly
- Report 403b contributions bi-weekly
Pension
- Prepare paperwork for enrollments into PERS (Public Employees Retirement Program) and DCRP (Defined Contribution Retirement Program) for eligible employees
- Set up all pension deductions in Paychex
- Prepare monthly DCRP report and submit to Township
- Prepare quarterly PERS report (ROC- Report of Contributions) and submit to Township
Recruiting
- Prepare current position description and advertise open positions both internally and externally
- Select appropriate candidates to interview
- Prepare questions and interview candidates along with 2 other managers
- Respond by e-mail to candidates not selected to interview and by phone to candidates who interviewed but not selected for the position
- Collect interview summaries from interviewing team and keep on file by position
- Meet with new employees and process new hire paperwork
- Add new employees to Paychex, arrange for their Paychex account, their Library e-mail account and create ID badges
General HR
- Work with director, managers and employees regarding employee relations issues
- Maintain personnel files including medical and I9 documents for all employees
- Maintain Employee Handbook to ensure that it is up to date with policy changes
- Ensure that FMLA policies are adhered to and prepare the appropriate paperwork for eligible employees
- Prepare paperwork for eligible employees to receive NJ State Disability Benefits
- Report worker’s compensation accidents to insurance company
- Maintain and display current Federal and State posters at the 3 Library buildings
- Keep Library organization chart up to date
- Complete annual Traveler’s Insurance audit
- Provide HR information to auditor for the Library’s annual audit
- Attend monthly Leadership Meeting
- Attend monthly department staff meetings as needed
Position Requirements
- College degree
- Must have a working knowledge of HR laws, policies and procedures in general and how they relate to working in a public entity
- Must have at least 3 years relevant HR experience
- Payroll and pension experience preferred
- Must respect the privacy of employee conversations and the confidentiality policies of the Library
- Must be able to multi-task and have strong organizational and time management skills
- Must be able to communicate and listen effectively
To apply, please email a resume, cover letter, and a completed application (found at https://parsippanylibrary.org) to melanie.allerdings [at] parsippanylibrary.org. No phone calls please.