Administrative Assistant/Senior Payroll Clerk
The Union Township Public Library seeks an organized and experienced Administrative Assistant/Senior Payroll Clerk to support the Library Director. The ideal candidate will have the knowledge to perform all the duties of this position as outlined below in this sample of activities and is not exclusive:
FINANCIAL SUPPORT-in partnership with the Director and Accounts Payable person:
- Balancing of accounts and preparing library budget balances.
- Bi-monthly payroll including deductions for pension, union dues and health benefits and more as required.
- Compile financial and statistical reports.
- Collects data for and assists in preparation of administrative aspects of the annual budget request.
- Coordinates fiscal procedures within the library including budget implementation and control, ensuring that expenditures are in accord with allocation of funds.
- Excellent bookkeeping skills; a keen eye for detail matched with perspective on the big picture.
HUMAN RESOURCES SUPPORT
- Enroll new hires in Health Benefits, in the Civil Service, and Pension systems and keep up-to-date with pension and civil service rules.
- In compliance with the New Jersey Civil Service Commission, initiates personnel transaction required by the library including separations, promotions, leaves, transfers, reclassifications, recruitment, and training.
- Keeps currently informed of new and revised personnel policy statements, regulations, directives, and other communications published by the personnel office and develops plans and procedures for implementation of such communications.
ADMINISTRATIVE SUPPORT
- Acts as principal assistant on administrative matters. Maintains confidentiality and professionalism.
- Maintains liaison with other organizational units providing services.
- May assist in planning and implementing administrative improvements.
- Expedites and coordinates services such as maintenance, repairs, supplies, and mail.
- Coordinates office operations including internal reporting systems, forms, space, and office equipment, and suggests methods for office improvements.
- Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon.
- Reviews and/or prepares routine communication, including monthly Board Packets.
- Will be required utilize various types of electronic and/or manual recording and information systems used by the library including QuickBooks and ADP.
REQUIREMENTS:
EDUCATION: High school diploma with at least 2 years of experience in work involving processing payroll and personnel activities; or Bachelor’s degree in a related field from an accredited college or university.
EXPERIENCE: Two (2) years of experience in a business, non-profit organization or government agency providing administrative support services and/or coordinating work activities.
COMPENSATION: $49,087 - $59,311 (commensurate with experience)
SCHEDULE: This is a full-time 35 hours a week position.
BENEFITS: Generous benefits package includes: health and dental insurance, vacation, sick and personal time off.
Note: This is a New Jersey Civil Service position. The Union Public Library is an Equal Opportunity Employer. This position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70).
TO APPLY: Email a cover letter, your resume and three professional references as a PDF file with “Administrative Assistant/Senior Payroll Clerk” in the subject line, to Kassundra Miller, Library Director at director [at] uplnj.org no later than July 7, 2023. Only candidates considered for an interview will be contacted.